Executive Assistant

Extremely Trustworthy and Discreet with company and principal’s private and proprietary information. Displays the utmost confidentiality in all tasks assigned.


DUTIES: Executive Assistant whose job and/or responsibilities may include but are not limited to:

  • Attend on-site meetings (2 hours approx), 2 times per month
  • Shadow CEO as much as possible and to know the culture of the company in order to know what is needed before asked
  • Reading, monitoring and responding to the principal's or general email
  • Commissioning work such as: teaching or speaking engagements on the principal's behalf
  • Coordinating meetings between CEO and staff, CEO and parents, staff and board meetings
  • Answering and screening calls and handling queries
  • Preparing correspondence on Executive Director’s behalf for new donors and /or business partnerships
  • Booking meetings
  • Writing meeting minutes and taking dictation
  • Organizing and managing CEO schedules and events
  • Conducting research on the internet
  • Writing reports, executive summaries, dictated speeches
  • Preparing papers for meetings
  • Managing and marketing CEO’s class and student bookings with PAKUA
  • Typing documents and emailing correspondence and posting ads
  • Sourcing and ordering stationery and office equipment
  • Running Business errands for Executive Director
  • To give her point of view in problem-solving, personalities and new ideas


Qualifications:

  • Great at priority management, multi-tasking
  • Organized, self-motivated, patient, positive
  • Great computer skills, Microsoft Word, Excel
  • Superior communication skills, both written & verbal


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