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12th Annual Oldsmar Cares Gala

Volunteers Needed

Each month Oldsmar Cares provide groceries and other support for hundreds of local households. The Gala is our largest fundraiser of the year and the funds raised allow us to continue serving our community throughout the year.   We need lots of help on Thursday February 24 to produce this great event.

 

Please consider donating your time and talents to make this the most successful Gala yet by volunteering for one of the following positions:

 

Pick up Props the day before the event, pick up any items being borrowed from businesses (Wednesday Feb. 23).  Heavy lifting required.

Day of Setup - set up the venue - venue decorations, table decorations, table gifts, etc. 

Check-in - check in for sponsors or general admission guests at the start of the event

Greeter - greet guests as they arrive - provide programs - provide general information 
Checkout Assistance - help guests pick up their purchased auction items

Best hat contest pickers - judge who has brought the best hat to the event and provide information to emcees

Cleanup/Breakdown - at the end of the event clean up all the tables - gather the décor to be returned or reused
Breakdown Assistance  - the day after the event, take back any items borrowed from businesses back to them (Friday Feb. 25). Heavy lifting required.




Technology Liaison  (filled)

Looking for someone who is comfortable to lead and manage the audio and video vendors necessary for the event. Comfortable with learning to operate the online auction software during the event. Comfortable with creating presentation slides for the event in powerpoint. Someone who can bring these pieces together, along with a small team to help, and works well with others. Proactive, good communication skills, computer skills and detail orientated.

Timeframe:  Sept 2021 - Feb 24, 2022 (Gala event day)

Commitment: remote bi-weekly meetings to provide updates for your area of assignment from Sept. - Feb


Sponsor Management Lead  (filled)

Looking for someone who is comfortable to lead and manage procuring new sponsorships from local businesses both large and small and following up with previous sponsors. It may involve emailing, phone calls, business visits, getting commitments in writing, tracking, securing payments and proactive follow-ups. Need good communication skills, computer skills and detail orientated. Works well with others as well as can lead a small team to help.

Timeframe:  Sept 2021 - Feb 24, 2022 (Gala event day)

Commitment: remote bi-weekly meetings to provide updates for your area of assignment from Sept. - Feb

 

Auction Donation Lead (filled)

Looking for someone who is comfortable to lead and manage procuring live and silent auction items, by soliciting donations from local businesses, organizations and individuals. As well as revisiting previous years donations and soliciting them. This may involve but not limited to emailing, phone calls, business visits, getting commitments in writing, securing payments, pickups and proactive follow-ups. Also includes inventorying, gift wrapping and tracking. Need good communication skills, computer skills and detail orientated. Works well with others as well as can lead a small team to help.

Timeframe:  Sept 2021 - Feb 24, 2022 (Gala event day) + up until 2 weeks after the Gala

Commitment: remote bi-weekly meetings to provide updates for your area of assignment from Sept. - March



Technology Liaison Support (3 people)

Looking for several individuals who can support the lead person with regards to the audio and video components necessary for the event.  Comfortable with learning to operate the online auction software during the event.  Proactive, good communication skills, computer skills and detail orientated.

Timeframe:  Sept 2021 - Feb 24, 2022 (Gala event day)

Commitment: engage in monthly meetings and interact with the lead to checkin on tasks so they can provide updates for your area of assignment from Sept. - Feb

 

 

Sponsorship Support (3 people) (filled)

Looking for several individuals who can support the lead person with regards to procuring new sponsorships from local businesses both large and small and following up with previous sponsors. It may involve emailing, phone calls, business visits, getting commitments in writing, tracking, securing payments and proactive follow-ups.  Need good communication skills, computer skills and detail orientated.  Works well with others.

Timeframe:  Sept 2021 - Feb 24, 2022 (Gala event day)

Commitment: engage in monthly meetings and interact with the lead to checkin on tasks so they can provide updates for your area of assignment from Sept. - Feb

 

 

Auction Donation Support (2 people) (filled)

Looking for several individuals who can support the lead person with regards to procuring live and silent auction items, by soliciting donations from local businesses, organizations and individuals. As well as revisiting previous years donations and soliciting them.  This may involve but not limited to emailing, phone calls, business visits, getting commitments in writing, securing payments, pickups and proactive follow-ups.  Also includes inventorying, gift wrapping and tracking.  Need good communication skills, computer skills and detail orientated.  Works well with others.

Timeframe:  Sept 2021 - Feb 24, 2022 (Gala event day) + up until 2 weeks after the Gala

Commitment:  engage in monthly meetings and interact with the lead to checkin on tasks so they can provide updates for your area of assignment from Sept. - Feb

 

 

Restaurant Support (2 people) (filled)

Looking for several individuals who can support the lead person with regards to procuring 10 restaurants (helps to be local) to donate samples/small bites of entrees and/or appetizers and 1-2 other businesses to donate desserts to be served by them during the event.  This may involve soliciting new restaurants and calling previous ones.  This may involve but not limited to emailing, phone calls, business visits, getting commitments in writing, securing payments, coordination, tracking and proactive follow-ups.  Need good communication skills, computer skills and detail orientated.  Works well with others.

Timeframe:  Sept 2021 - Feb 24, 2022 (Gala event day)

Commitment: engage in monthly meetings and interact with the lead to checkin on tasks so they can provide updates for your area of assignment from Sept. - Feb