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Event Volunteers

Setup 7:30am-11:30am

Help unload supplies and set up all of the activity booths, decorations, raffle room, and more before the start of the event.


4 Hours Per Shift

All Reserved


Check-In 11:30am-2:30 pm

*This booth is outside. Training starts at 11:00 am

Help check in guests and sponsors, plus hand out passports, pre-paid galleons and Bottomless Butterbeer Cups. These volunteers must be friendly and efficient to get the lines of guests into the event in a timely fashion.


3 Hours Per Shift

All Reserved


Check-In 3:00pm-6:00 pm

*This booth is outside. Training starts at 2:30 pm

Help check in guests and sponsors, plus hand out passports, pre-paid galleons and Bottomless Butterbeer Cups. These volunteers must be friendly and efficient to get the lines of guests into the event in a timely fashion.


3 Hours Per Shift

All Reserved


Volunteer Check-in 11:00am-4:00pm

*This booth is outside. Training starts at 10:30 am

Greet all volunteers before they enter the event, provide their lanyard, and confirm their assignment(s) for the day. Show them their booth on the event map and direct them to the designated area.


5 Hours Per Shift

All Reserved


Gringotts Bank / Diagon Alley 12:00pm-6:00 pm

*Training starts at 11:30 am

Volunteers will help sell galleons, merchandise and raffle tickets at this booth. Galleons are only available for pre-sale or at Gringotts Bank and are the form of currency used in Potterverse for purchasing butterbeer, candy and possibly snacks from the Hogwarts Express trolley (if we have one). The adjacent Diagon Alley booth will sell various wizarding merchandise and raffle tickets. Volunteers need to be friendly and efficient, as these booths will be very busy.


6 Hours Per Shift

All Reserved


Wand Making 12:00pm-6:00 pm

*Training starts at 11:15 am

Volunteers will help guests create customized wands with decorative items such as hot glue, beads, twine, paint and more, as well as making sure that the hot glue and scissors are being handled safely. Volunteers also need to help to keep the table area neat and refill supplies as needed. Anyone who signs up to help with this booth should be energetic, good with kids and enjoy doing artsy craftsy activities.

*This activity will have two separate booth areas. If signing up with a friend, please indicate your friend’s name in the volunteer notes.


6 Hours Per Shift

All Reserved


Potion Making 12:00pm-6:00 pm

*Training starts at 11:15 am

Volunteers will help guests create their own potion with “wizard-type” ingredients by offering assistance as needed, especially with young kids. Various edible items will be supplied in fun potion jars and decanters for guests to pour and mix into their plastic sealable vial to take with them. Volunteers need to help to keep the table area neat and refill supplies as needed. Anyone who signs up to help with this booth should be energetic, good with kids and enjoy doing artsy-craftsy activities.


6 Hours Per Shift

All Reserved


House Sorting 12:00pm-6:00 pm

*Training starts at 11:15 am

Volunteers will help greet guests and sort each person into their proper Hogwarts House by providing a written test or some other trial (such as holding the sorting hat over their head). After sorting, each guest gets to put a gem into their House Cup Jar and circle their house in their passport. Volunteers need to be friendly and efficient, as this booth will be very busy.

*This activity will have two separate booth areas. If signing up with a friend, please indicate your friend’s name in the volunteer notes.


6 Hours Per Shift

All Reserved


Quidditch 12:00pm-6:00 pm

*Training starts at 11:30 am

Greet guests, explain and supervise the one-person obstacle course, which includes holding a quaffle, avoiding swinging bludgers and catching a golden snitch. Volunteers must also help to reset the course as necessary.


6 Hours Per Shift

All Reserved


Butterbeer 12:00pm-2:30 pm

*Training starts at 11:15 am

Help prep and serve our delicious butterbeer to guests. Each cup of butterbeer will include ice, the pre-mixed butterbeer beverage and a creamy butterscotch topping. Volunteers will also collect galleons (as payment), sell water bottles (if preferred) and keep the table area clean. Volunteers for this booth need to be friendly and efficient to serve guests quickly since it stays busy throughout the event. Serving gloves provided. 

*This activity will have two separate booth areas. If signing up with a friend, please indicate your friend’s name in the volunteer notes.


4 Hours Per Shift

All Reserved


Butterbeer 3:30pm-6:00 pm

*Training starts at 2:45pm

Help prep and serve our delicious butterbeer to guests. Each cup of butterbeer will include ice, the pre-mixed butterbeer beverage and a creamy butterscotch topping. Volunteers will also collect galleons (as payment), sell water bottles (if preferred) and keep the table area clean. Volunteers for this booth need to be friendly and efficient to serve guests quickly since it stays busy throughout the event. Serving gloves provided. 

*This activity will have two separate booth areas. If signing up with a friend, please indicate your friend’s name in the volunteer notes.


3 Hours Per Shift

All Reserved


Candy Shoppe 12:00pm-2:30 pm

*Training starts at 11:30 am

Help serve unique candy to guests from the shoppe’s bulk bins. Each guest will get to customize their 4 oz candy bag and the volunteer will use tongs and servers to put candy in the bag. Volunteers will also collect galleons (as payment) and keep the table area clean. Anyone working at this booth needs to be friendly and efficient to serve guests quickly since it stays busy throughout the event. Serving gloves provided. 


3 Hours Per Shift

All Reserved


Candy Shoppe 3:30pm-6:00 pm

*Training starts at 3:00 pm

Help serve unique candy to guests from the shoppe’s bulk bins. Each guest will get to customize their 4 oz candy bag and the volunteer will use tongs and servers to put candy in the bag. Volunteers will also collect galleons (as payment) and keep the table area clean. Anyone working at this booth needs to be friendly and efficient to serve guests quickly since it stays busy throughout the event. Serving gloves provided. 


3 Hours Per Shift

All Reserved